Ranking · Real estate · Updated October 2026
Best Virtual Assistant Services for Real Estate
A real estate VA takes the admin, follow-up and paperwork off an agent's plate so more hours go to clients and showings. The services below specialize in real estate roles such as ISAs and transaction coordinators. We compared how they screen assistants, what they charge and how flexible their terms are.
1.VA MASTERSParent company
8.1/10A managed VA agency with published pricing, a 30-day trial and free replacements. VA MASTERS is the parent company of this site's publisher and is scored with the same rubric as everyone else.
- Price
- $7–$12/hr
- Type
- Managed agency
- Minimum
- 80 hours/month recommended; fewer hours possible
- Trial
- 30-day trial: end anytime, no notice
- Replacement
- Free; new candidates usually in about 2 business days
- Notice
- None during the trial; notice period after
- Founded
- 2021
- Reviews
- Average 5/5 on Trustpilot, Indeed and Glassdoor
What we like
- Published rate card by role and a plain-English terms summary
- 30-day trial with no notice period, then a free replacement if the fit isn't right
- Candidates usually presented in about 2 business days
- 6-stage screening; about 1 in 508 applicants accepted (Jan 2025–Jul 2026)
What to watch
- Costs more than hiring a freelancer yourself through a job board, because screening, replacement and support are included
- Asks for your input early on (role brief, interviews) to get the match right
- After the 30-day trial a notice period applies, and the first invoice includes a refundable deposit
- Founded in 2021, younger than some agencies on these lists
- Built for ongoing roles, not one-off micro-tasks
Score breakdown and sources
Vetting & talent quality (25%)
6-stage process, 400,000+ applicant database, published acceptance rate of about 1 in 508; background-check details not published
8/10 Pricing transparency (20%)
Rate card by role and terms summary published; deposit amount not published
9/10 Replacement & guarantees (15%)
Free replacement, new candidates usually in about 2 business days; no 'unlimited' or lifetime terms published
8/10 Contract flexibility (15%)
30-day trial with no notice and lower hours possible; notice period after the trial
8/10 Industry experience (15%)
Dedicated real estate VA service and hiring guides
8/10 Support & management (10%)
Ongoing support from the recruitment team; no dedicated account-manager tier published
7/10 Sources: VA MASTERS' pricing, real estate and about pages. Checked Oct 2026.
Full VA MASTERS review: pricing, terms and alternatives →
2.MyOutDesk
7.5/10A long-running managed agency with deep real estate roots, offering full-time ISAs, transaction coordinators and admin VAs. Starting prices are published, but only full-time placements are offered and contract terms are shared on a call.
- Price
- From $1,988/mo
- Type
- Managed agency
- Minimum
- Full-time only: every placement is built as full-time and dedicated (8 hours a day, 5 days a week). No part-time option.
- Trial
- Not published
- Replacement
- If the VA isn't the right fit, a replacement at no additional cost; the account manager handles the transition. Timing and conditions not published.
- Notice
- Not published
- Founded
- 2008
- Reviews
- 5/5 on Clutch (68 reviews)
What we like
- Long real estate track record (since 2008) with named agent and broker case studies
- Published starting prices and a flat monthly rate that includes recruiting, payroll and HR admin
- Criminal, identity, employment and education checks on every VA, plus a dedicated account manager
What to watch
- Full-time placements only, so it doesn't suit agents who need 10-20 hours a week
- Contract length, notice period and trial terms are not published
Score breakdown and sources
Vetting & talent quality (25%)
Criminal, ID, employment and education verification plus dual vetting; says it accepts about 1% of 125,000+ annual applicants
8/10 Pricing transparency (20%)
Starting monthly prices published with no hidden fees claimed, but contract and notice terms are not
6/10 Replacement & guarantees (15%)
Replacement at no additional cost is published; timing and conditions are not
7/10 Contract flexibility (15%)
Full-time only; trial, minimum term and notice not published
3/10 Industry experience (15%)
Dedicated real estate roles, named agent/broker case studies, 2,000+ Realtors served
9/10 Support & management (10%)
Dedicated account manager on managed plans who also handles replacements
8/10 Sources: MyOutDesk's pricing and real estate pages; Clutch profile. Checked Oct 2026.
Full MyOutDesk review: pricing, terms and alternatives →
3.Virtudesk
6.8/10A real estate-heavy VA agency with some of the most transparent pricing in this niche, from 10 hours a week up to full-time. The trade-off is a set-up fee and a 3-month minimum.
- Price
- $9.55–$13.30/hr
- Type
- Managed agency
- Minimum
- Lite package of 10 hours a week; 3-month lock-in on all packages, with the first month prepaid before VA selection.
- Trial
- No free trial published; minimum package is 90 days.
- Replacement
- Not published
- Notice
- Not published (3-month lock-in applies)
- Founded
- 2016
- Reviews
- 3.2/5 on Trustpilot (1 reviews)
What we like
- Fully published hourly rates by role and by package size
- Real estate roles priced individually, including ISA and transaction coordinator
- Part-time and 10-hours-a-week packages, plus a designated account manager
What to watch
- $450 set-up fee and a 3-month lock-in, with the first month prepaid before choosing a VA
- No replacement policy published, and only one Trustpilot review
Score breakdown and sources
Vetting & talent quality (25%)
Screening, 5- or 10-day training, final assessment, English exam, DISC and a background check; no acceptance rate
6/10 Pricing transparency (20%)
Hourly rates by role and package published, set-up fee and lock-in disclosed
9/10 Replacement & guarantees (15%)
No replacement policy published
3/10 Contract flexibility (15%)
Small packages available, but 3-month lock-in, set-up fee and prepaid first month
4/10 Industry experience (15%)
Dedicated real estate page and real estate roles; no case studies
8/10 Support & management (10%)
Designated account manager assigned when interviews start
7/10 Sources: Virtudesk's pricing, FAQ, real estate and about pages; Trustpilot. Checked Oct 2026.
Full Virtudesk review: pricing, terms and alternatives →
4.Cyberbacker
6.7/10A managed VA company with a dedicated set of real estate roles and published monthly price ranges, including part-time. Its public reviews are mixed, and contract and replacement terms aren't published.
- Price
- $1,000–$3,500/mo
- Type
- Managed agency
- Minimum
- Not published. Part-time tier covers up to 20 hours a week.
- Trial
- Not published
- Replacement
- Formal replacement terms not published. Company blog describes a 'Double Backer' backup for every assistant and says it manages the transition if a replacement is needed.
- Notice
- Not published
- Founded
- 2018
- Reviews
- 2.3/5 on Trustpilot (50 reviews)
What we like
- Eight defined real estate roles, from transaction and listing support to lead follow-up
- Published monthly price ranges, including a part-time tier up to 20 hours a week
- Says fewer than 1% of applicants are selected after skills assessments, technical evaluations and live interviews
What to watch
- Trustpilot score is low (2.3 from 50 reviews)
- Contract, notice, trial and replacement terms are not published; final price is set on a call
Score breakdown and sources
Vetting & talent quality (25%)
Values screening, skills assessments, technical evaluations and live interviews; says under 1% selected
7/10 Pricing transparency (20%)
Monthly ranges published; exact rate set on a consultation; fees and terms not detailed
6/10 Replacement & guarantees (15%)
Backup assistant system described on its blog; no formal guarantee published
5/10 Contract flexibility (15%)
Part-time tier available; minimum term, notice and trial not published
5/10 Industry experience (15%)
Eight named real estate roles and real estate case studies
8/10 Support & management (10%)
Account management and check-ins are not clearly described
5/10 Sources: Cyberbacker's pricing, blog, real estate and about pages; Trustpilot. Checked Oct 2026.
Full Cyberbacker review: pricing, terms and alternatives →
5.REVA Global
6.2/10A real estate-focused VA agency that trains its assistants for four weeks on real estate work before placement and pairs each client with a Client Services Manager. Pricing and contract terms are only available on a strategy call.
- Price
- Not published
- Type
- Managed agency
- Minimum
- Not published
- Trial
- Not published
- Replacement
- Not published
- Notice
- Not published
What we like
- Real estate specialist with ISA, cold calling, transaction coordination and property management roles
- VAs complete a 4-week real estate training program and hold 4-year college degrees
- A Client Services Manager oversees the VA's daily work
What to watch
- No prices, minimums, contract or notice terms published
- No replacement policy or founding year published on its site
Score breakdown and sources
Vetting & talent quality (25%)
4-year degrees plus DISC and Predictive Index assessments; no acceptance rate or skills tests published
6/10 Pricing transparency (20%)
Quote only; no prices published
3/10 Replacement & guarantees (15%)
No replacement policy published
3/10 Contract flexibility (15%)
Minimum hours, contract and notice not published
3/10 Industry experience (15%)
Real estate-only roles and a 4-week real estate training program
9/10 Support & management (10%)
Client Services Manager oversees the VA's daily activities
7/10 Sources: REVA Global's website. Checked Oct 2026.
Full REVA Global review: pricing, terms and alternatives →
What a real estate VA usually handles
- Lead follow-up and prospecting calls (ISA), including expireds and FSBOs
- Transaction coordination: deadlines, documents, title and escrow updates
- CRM updates and database management
- Listing input on the MLS and portals, plus listing marketing
- Calendar, showing and appointment scheduling
- Social media posts and email campaigns for listings
What to look for
- Real estate experience: ask for VAs who have worked in your CRM and with your transaction software
- A clear replacement policy if the first VA isn't the right fit
- Minimum hours and lock-in periods that match your deal volume (full-time only vs. 10-20 hours a week)
- Set-up fees, prepaid months and notice periods, in writing before you sign
- Whether prospecting calls follow your state's calling and do-not-call rules
FAQ
How much does a real estate virtual assistant cost?
Among the services on this page, published prices run from $9.55 to $13.30 an hour (Virtudesk, plus a $450 set-up fee), $1,000-$3,500 a month (Cyberbacker), and from $1,988 a month for a full-time VA (MyOutDesk). REVA Global quotes on a call.
Can a virtual assistant make cold calls for my real estate business?
Yes. Most real estate VA services offer an inside sales agent (ISA) role for lead follow-up and prospecting calls. Make sure the VA works from your scripts and follows calling and do-not-call rules where you operate.
Can a VA work as my transaction coordinator?
Yes. All four services here offer transaction coordination: tracking deadlines, collecting documents and keeping title, escrow and lenders updated. You stay responsible for anything that needs a licensed agent.
Do I need a full-time real estate VA?
Not always. Some services only place full-time VAs, while others offer part-time or 10-hours-a-week packages. Start with the tasks you want off your plate each week and pick a plan that fits that volume.
Scores blend our six-criteria rubric (70%) with industry fit (30%). Prices and terms are as published by each service and checked in October 2026. Spotted an error? Tell us.
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